Keep the transaction clear from checkout to accounting.

Confirm the business details

Identify the seller, customers, service, currency display, price and refund terms. The organisation and its finance or tax advisers approve VAT and invoicing requirements for the actual transaction.

Confirm provider access

Check merchant eligibility, supported payment methods, settlement, authorised test access and account ownership directly with the intended provider.

Handle uncertainty and support

Make pending, failed, confirmed, repeated and refunded outcomes understandable. A second click or delayed update should not create a second order. Name who can investigate a mismatch or approve a refund.

Match the records

Connect the order, provider reference, receipt and finance record. Test interrupted actions and refunds with approved tools and fictional records.

Use the Federal Tax Administration VAT starting point with your adviser. See data handling or discuss the transaction.